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Paper Cuts Are the Least of Your Concerns

Mon, 11/26/2018

It still baffles me how long we’ve chosen to use paper, throughout industry, to conduct hazard assessments. I mean, c’mon, paper and pen in this digital age – it’s crazy.  We can all be forgiven, I suppose, in that no one has come to the table with a viable replacement solution.  That is, until now.  The SayleSafety App is safety shaped by people.  Digitally streamlined and user-friendly, the App makes everyone’s life easier and more engaged.

The benefits, of which there are many, include:

  • Quick access to all reports.
  • Real-time confirmation of hazard assessments.
  • Easily customizable (on-the-fly) content.
  • Trustworthy communication of safety-critical information.
  • Comprehensive summary of the working conditions (with photo capture functionality).
  • User-friendly workflow.

… just to name a few.

But if we stay in the dark ages, and choose to stick with the dated paper process, what issues should we expect – aside from the occasional paper cut?

You needn’t look very far to find the answer.  Merely grab your hazard assessment sheet from your booklet or binder and give it a quick onceover.  It doesn’t take a wild imagination to visualize the risks caused by the paper process intended to mitigate them.

Every organization’s hazard assessment template differs slightly and has content specific to their work.  However, in most instances, I feel safe in assuming that you’re looking at a black and white sheet of paper (maybe a couple of pages) with lined fields for entering information, maybe a couple of questions that allow the author to provide a bit more detail, and a series of checkboxes associated with potential hazards and controls.  Not very inspiring, to say the least.

Don’t get me wrong.  We are huge advocates for the virtues of conducting in-the-field hazard assessments.  It’s the very reason why we made it our business.  However, the potential of the hazard assessment can be and, in many cases, is being stifled by the monotonous, bland and static nature of paper assessments.  No matter how creative you attempt to be with paper, the process will always be bound to the immutable confines of its 8.5 x 11 inch capacity.

So, what are the risks resulting from paper hazard assessments?  Here are just a few to think about:

  • Miscommunication resulting from misunderstood feedback.
  • Inability to quickly access prior assessments for lessons learned.
  • Lack of detail resulting from inability to attach photos.
  • Work being executed without confirmation (or review) of a completed hazard assessment.
  • Incapacity to change or add information on-the-fly (while in the field).
  • Weak and uninspiring user interface (a black and white sheet of paper doesn’t motivate the best input out of your people and, what’s worse, it may even discourage them so much that a bare-minimum effort is outside the realm of realistic expectation).

The great news is that you no longer need to factor in these unnecessary risks.  Eliminate the paper risks so you can mitigate the operational risks – with the SayleSafety App.